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INFORMATION FOR TENANTS
1. APPLYING FOR THE TENANCY
Once you select a suitable property through Fitz Homes, we shall
complete a confidential Application Form. We shall require names
and addresses of preferably four referees, your Bank or Building
Society, your current Employer, and two persons being of good
standing who have known you for at least two years (not a relative).
If you are currently renting a property or have recently done
so we require the name and addresses of the Landlord.
If you own a property, which is subject to a mortgage, we require
a reference from your mortgagees.
Our enquiries are Private and Confidential and will include
a Legal Credit Check to verify your financial status as a prospective
tenant.
You are required to pay an administration charge at this stage.
It is non-refundable if you withdraw or you are unsuccessful
in your application.
We request this fee as proof of your intention to proceed. Payment
does not constitute a tenancy or offer of tenancy.
The administration charge covers taking up references, preparation
of the Tenancy documentation and all other matters relating to
completion.
At this stage, neither party is legally committed to proceed
but, subject to contract, it is helpful if you let fitz Homes
know the proposed date of completion of the tenancy, i.e. the
date when you would like to move in provided that all the formalities
can be finalised by then.
2. TENANCY DOCUMENTS
On receipt of satisfactory replies to reference we shall prepare
the Tenancy Agreement and accompanying Legal Notices. We endeavour
to forward these documents to you in good time for completion
with full instructions as to the procedure to be followed.
3. MONIES TO PAY
When you sign the paperwork and return it to Fitz Homes we shall
require the following payments, at least 4 working days before
completion to allow for clearance.
| i) |
Security Deposit: A sum equivalent to
one and a half months rent. If we are the managing agent
for your property, this sum is held by ourselves during
the Tenancy against any damage or expenses. In unmanaged
properties the deposit is held by and released by the Landlord.
In both cases it will not be released until you vacate
the property and all rent and other expenses have been
paid i.e. Water Rates, Council tax, Electricity, gas and
any necessary repairs such as gardening, maintenance or
cleaning costs occasioned by your use of the property.
There will be an administration fee of £100
plus VAT for time spent by Fitz Homes Lettings arranging
necessary cleaning or repair work. |
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| ii) |
First Month's Rent in advance. Thereafter all rent is payable
by Standing Order at least three working days prior to the
due date. Regardless of the number of tenants in a property
the rent must be paid as one amount. We shall charge you
if it is necessary to take any action for late or non payment
of rent. |
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| iii) |
You may wish to renew your
tenancy at the end of its term. There will be a charge
of £90 plus VAT
per property to cover the administration costs of preparing
new documents. |
Please let me know if you experience any financial problems
during the tenancy. If we are aware of the situation at an early
stage it is much easier to assist you in resolving matters.
4. INVENTORY
An Inventory of the contents, furniture, fittings and effects
may have been prepared. This is checked and agreed with you at
the beginning of the Tenancy. It is important that you take care
when agreeing this document as it will be verified again at the
end of the term. I recommend that you are present at both checks.
5. TENANTS OBLIGATIONS
These are set out in detail in the Tenancy Agreement but basically
you are in charge of the property and must act in a responsible
manner towards it, ensuring it is properly secured when you are
out, maintaining adequate heating during winter months, cultivating
the garden (if any) and generally looking after the property
as a reasonable owner.
If the property is Leasehold, you are also bound by the rules
contained in the owner's lease. I do not usually hold these documents
but may be able to obtain copies from the client if so required.
If so, a later completion date may have to be agreed to make
the necessary arrangements.
6. FITZ HOMES
We shall tell you at the outset whether or not I am instructed
to manage the property on behalf of the Landlord. If so, any
questions relating to your tenancy should be referred to us in
the first instance.
Fitz Homes shall also provide you with a Schedule relating to
Emergency and Routine Maintenance which will apply when we act
as Managing Agent for your Landlord.
Fitz Homes shall endeavour to resolve any difficulties as quickly
as possible and with minimum inconvenience to you.
If Fitz Homes are not managing the property we shall provide
you with your Landlord's details. You must then contact that
person direct for any matters arising from the tenancy.
7. ROUTINE INSPECTIONS
If we manage the property for the Landlord, it is subject to
regular inspections to check on the condition, cleanliness, state
of garden (if any) and your progress as a tenant.
We shall endeavour to make a convenient appointment with you
but I reserve the right to make a charge for the failure to attend
/ keep to that time. Inspections are carried outduring weekdays
between 9am and 2pm.
8. UTILITIES
If we are managing agents for the property, on commencement
of the Tenancy we shall contact the Services Authorities to transfer
the services into your name having taken initial meter readings.
You will need to apply direct for the supply to be provided.
You are also responsible for payment of Council tax and Water
Rates and Fitz Homes shall inform the authorities of the tenancy.
If we are not instructed by the Landlord to manage your property,
you will need to contact the relevant authorities yourself, or
liaise with your Landlord to this effect.
In addition you are responsible for paying for the use of a
telephone (if any). British Telecom have a policy of carrying
out a credit check on potential customers before connecting the
line.
At the end of the tenancy we shall take final meter readings.
You are responsible for payment for final accounts for all services
and Council Tax and, if necessary, I shall deduct these from
your security deposit.
9. OTHER RESPONSIBILITIES
You are responsible for payment of the television licence regardless
of whether or not a television is provided by the Landlord. You
are also responsible for insuring your own personal effects.
10. BURGLARY, FIRE OR OTHER MAJOR INCIDENTS
You should contact the Emergency Services and / or Fitz Homes
Lettings immediately. You should also notify your Landlord if
we are not managing agents.
In addition for properties which we manage, please refer to
the schedule for emergency and routine maintenance (see 6 above).
11. END OF TENANCY
The Agreement may not be terminated early. The Tenant is responsible
for the payment for the entire agreed term. At least 2 months
prior to the end of tenancy the Tenant must confirm intention
to renew the tenancy or terminate it at the agreed term. It is
often possible to renew the tenancy for a maximum of twelve months
less one day and to allow the tenancy to be ended at any time
by the Tenant serving two months written notice. However, you
are advised that Tenants must ensure their departure date is
on the same calendar day as the original expiry date. Money will
not be refunded if the tenancy is broken mid-month.
SUMMARY
These notes are for guidance only. Please don not hesitate us
if we can be of any assistance to you.
We hope that you will find this information helpful and look
forward to working with you as a tenant.
REPORT OF NOTICE
All our properties have a strict No Smoking / No
Pet Policy unless you have written permission from the Landlord
or FHL.
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